In the whirlwind of wedding planning, it’s easy to get caught up in floral arrangements and guest lists—but don’t overlook one of the most essential tools for keeping everything organized and stress-free: your wedding website. It’s more than just a pretty page—it’s a central hub that keeps your guests informed, your RSVPs in one place, and your to-do list just a little bit shorter. Keep reading for all of our top tips and advice for your wedding website!

Photography by: Aura Elizabeth Photography

What Is a Wedding Website & WHY YOU NEED ONE IN TODAY’S DIGITAL AGE

A wedding website is a central hub where your guests can find all the important details about your big day—from the ceremony location and timeline to your registry and travel info. In our digital age, where nearly everything is done online, having a wedding website isn’t just a nice-to-have—it’s a must in our eyes. It simplifies communication, cuts down on repetitive questions, and helps guests feel informed and prepared well before they show up to celebrate.

RECOMMENDED WEBSITE SOURCES

There are plenty of beautiful and user-friendly platforms out there, but a few stand out for their features and ease of use. I recommend checking out The Knot, Zola, Minted, and Wedping. Each offers customizable templates, RSVP tracking, and even registry integration, so you can manage everything in one place.

WHEN & WHERE TO SHARE IT

Once your wedding website is ready, it's time to share it with your guests. The ideal time to send out your website link is on your save-the-dates, allowing guests plenty of time to start to review your details and plan. Include the link on your save-the-date cards or email, and be sure to highlight it on your formal invitations as well. You can also share it through a private social media page or wedding app if you’re aiming for a more digital approach. As the wedding day approaches, don’t forget to remind guests to visit the site for any updates, travel details, or last-minute changes.

The Ultimate Wedding Website Checklist

1. Welcome Note & Your Love Story

Kick off your website with a heartfelt welcome and a brief story of how you met or got engaged. It sets a warm, personal tone and helps guests feel connected to your journey.

2. Wedding Date, Time, and Location

This is the most important info—clearly list the date, start time, and full address of your ceremony and reception venues. Include a Google Maps link if possible for easy access.

3. Wedding Weekend Itinerary & Events

Let guests know what events are happening and when, including welcome drinks/events, rehearsal dinner (if applicable), ceremony, reception, afterparty, and farewell brunch, if any apply to your wedding week.

4. Travel Information

Offer helpful travel tips—nearest airports, hotel blocks, transportation details, parking instructions, and even a few local recommendations for food, coffee, or sightseeing.

5. Dress Code Details

Whether it's formal, cocktail, beachy, or themed, make it clear and add some inspiration to help guests feel confident in their outfit choices.

6. Adult-Only, Children & Plus-One Info

Set expectations around who is invited. This section ensures no confusion around bringing children or additional guests.

7. Online RSVP & RSVP Deadline

Link to your RSVP form/method and kindly note when you need responses by so you can finalize your headcount and seating chart in a timely fashion. We recommend your deadline to be approximately 3 weeks before your final headcount is due to your venue and/or caterer.

8. Registry Details & Gift Information

Share where you're registered or let guests know if you're skipping gifts. You can also mention preferences like cash funds or experiences.

9. FAQ Section

My highly recommended section! Save time and answer common questions all in one place—from plus ones to parking logistics. Some helpful questions to include:

Can I bring a plus one?
Are kids allowed at the wedding?
Is transportation provided to events?
What time should I arrive to the ceremony?
Is there parking available?
What is the RSVP deadline?
Is the event indoors or outdoors?
Will there be vegetarian/vegan/gluten-free options?
Can I take photos during the ceremony?
What is the dress code?
Where are you registered?
What kind of bar will there be? (Open bar, cash bar, beer and wine only, etc.)

10. Wedding Party Bios

Introduce your wedding party with fun, short bios or photos. It’s a great way to spotlight the people standing beside you.

11. Gallery of Engagement Photos & Throwbacks

Show off your engagement shoot or share some favorite memories over the years for guests to enjoy as they browse your site.

12. Wedding Hashtag (if applicable)

Let guests know what hashtag to use so everyone can see and share moments from your big day.

13. Contact Information

Offer a contact person’s email or phone number in case guests have last-minute questions or need help on the day of.

The Planner’s Role in Keeping Things Seamless

Your wedding website does a lot of the heavy lifting when it comes to communicating with guests—but you don’t have to navigate it all alone. A wedding planner can help you decide what details to include, write thoughtful wording for sensitive topics (like kids, plus ones or dress code), and make sure everything aligns with your overall vision.

On the day itself, having a planner or coordinator ensure those expectations you’ve carefully set—thanks to your website—are actually followed through, from ceremony timing to guest seating. It all adds up to less back-and-forth, fewer surprises, and a smoother, more enjoyable experience for everyone (including you!).